We all use PDFs as part of our everyday life, as they can offer a variety of benefits, such as versatility and flexibility. However, sometimes PDF files can be tricky to work with, as you may encounter various problems, which can potentially slow down your work. Moreover, if you often have to manage a number of PDF files at the same time, it can be confusing when you are trying to find a balance between them all. This is why, it can be beneficial to learn different tips and tricks, that can help you resolve any issues that might occur and manage all of your PDF files with ease.
Learn How To Edit Them
Firstly, it might be a good idea to familiarize yourself with the different techniques that you can use to edit your PDF files quickly. If you don’t have PDF software in place, it can be difficult to make changes. Therefore, you may want to look into various modern tools, that can help you save time and money. For example, you can quickly convert a PDF file into a Word document by using Google Docs. Otherwise, you can use licensed software like Adobe Acrobat to make changes at any time.
Compress Your PDFs
Sometimes you may need to reduce the size of your PDF files, in which case it can be helpful to use a suitable PDF tool. For example, this free PDF compressor from Smallpdf is the perfect solution to compress large PDF files for free, whether you need to shrink your files for emailing, sharing, or other purposes. It allows you to compress PDF files within seconds so that you can get your work done faster and more efficiently. Moreover, this won’t affect the quality of your document, so you will always get professional results. Once you reduce the size of your files, you can easily share them with your team or clients.
Convert Your Files
You may also need to convert your files into other formats for a variety of reasons. For instance, if your PDF file consists of different images or is primarily an image, you may want to convert it into an image format, such as JPEG, GIF, PNG, or others. As a result, you will be able to edit these files in an image editor or even import them to a different design tool so that you can make them even better. When converting to other file formats, it’s crucial to ensure that the quality remains the same.
Protect Your Documents
Security is another key factor when it comes to document management, so you will need to check how you can protect your documents. You can use password protection to ensure that your PDF files are safe. However, you will need to provide the password to the recipient of the document, which means that you will need to be cautious of how you do that. There are different programs online, that can help you protect your files using strong passwords. If you are converting a Word document into a PDF file, make sure you look for the option to encrypt your document with a password.
Merge Or Split PDF Files
There are other situations in which you may need to merge PDF documents, which have been scanned at different times or split them into a number of smaller files. Thankfully, there are some great programs online, that can help you merge or split your files for free. Most of the time, this is also done quickly, so you won’t waste any time getting your documents ready. In addition, you may be able to create a PDF portfolio or a first page, which lists the files that are included in the document.
Delete Pages If Necessary
From time to time, it might be necessary to delete some of the pages from your PDF files. Knowing how to delete pages can help you in a number of situations, especially if unnecessary pages have been added to your document and you are looking for a way to reduce its size. Depending on which programs you have available, you will have a range of options to explore. Also, if you are using a Mac, you will need to use the preview function to delete some of your pages.
Rotate A Document
When documents are scanned as PDFs, you may find that images aren’t always oriented the way you need to view them properly. For example, sometimes you may see a picture that should be viewed horizontally but appears vertically. Therefore, you will need to know how to rotate a document so that you can fix these issues. If you want to rotate pages permanently, you will need to get PDF software, which will allow you to navigate the document more easily and rotate the pages in a different way. You can also input the numbers of the pages that you want to rotate.
Manage PDF Files On Your Phone
If you are always on the go, you may need to find out how you can manage PDF files on your phone. This can be especially useful for people with busy roles who might be using their phones for emails and other types of communication. All you need to do is open an email which contains a PDF file and save the file on your phone by choosing a service, such as Google Drive or Dropbox. Otherwise, you can simply save the file on your phone and share it from the location where you saved it later on.
Sign A PDF FileFinally, it might be beneficial to learn how to sign a PDF file in cases when you might need to sign a contract or other important document. Instead of printing and signing a document, it can be helpful to sign it electronically. You can easily add an electronic signature by opening the file in the Adobe Reader software. Then, you will need to find the “fill and sign” button and select “add a signature”. This will allow you to either type your signature, draw it with a mouse, or upload a scanned image of your real signature.